Summary of Good Practice Recommendations

enter into a tour venue agreement with the touring organisation
care for the works that are exhibited at their venue
ensure artist, performance and/or speaker fees are paid as agreed
engage appropriately trained staff or volunteers
adhere to the contract
insure artworks whilst onsite, unless covered by the touring organisation
unpack and repack the artworks as per the instructions provided by the touring organisation
complete condition reports in detail upon arrival and departure from their venue
inform touring agent of any damages or breakages in detail
install the exhibition as per the instructions provided by the touring organisation
create and distribute promotional materials and online marketing
work with the touring organisation, or artists and curator/exhibition producers when adjustments to the exhibition are needed to suit the venue
consider, communicate, plan and, where feasible ensure accessibility of physical spaces, online spaces, resources and events, see Access Rights for d/Deaf and Disabled People
work collaboratively with the touring organisation, and artist or owner, to ensure compliance with Indigenous Cultural Intellectual Property (ICIP) protocols
invite speakers and hold appropriate launch event or opening
liaise with local media, educational, cultural and artistic groups
develop public and educational programs with touring organisation
stock and sell merchandise associated with the tour
collect data and report to the touring organisation

enter into a tour management agreement with the organising institution/initiating artist/curator
enter into a tour venue agreement with the host venues
organise and liaise with host venues, artists/owners and curators/exhibition producers
ensure host venues can appropriately care for works
outline accessibility of artworks and the exhibition as a whole
draw up agreements with each party
pay artists’ fees, travel, freight
develop a marketing plan and promotional strategy
provide materials such as a touring manual, signage and didactics, education resources, catalogues, and promotional materials
manage sponsorship arrangements and acknowledgements
assist in the management of any cultural protocols relevant to the touring or exhibition of works by First Nations artists, including ICIP protocols
support installation at host venues
provide venues with a list of key participants and their contact details
manage damage to artworks caused in transit or at host venue
ensure appropriate insurances in place for freight and host venues
ensure works adhere to intentions of artist/curator and copyright law
liaise with host venue/gallery staff, artists and freight providers
organise condition reports
provide venues with condition reports
collaborate with host venues in the development of audience engagement activities
collect data for reporting and share with touring organisation, including overall attendance and attendance at public programs
collaborate with artists at all stages if they wish to be involved

provide the artwork and any required information such as value for insurance, packing or installation instructions and other detailed care instructions
provide images and text for use in promotional materials
consider, communicate, plan and, where possible, ensure accessibility of the work, see Access Rights for d/Deaf and Disabled People
ensure that the work is suitable for touring
work with the touring organisation to meet ICIP protocols
communicate the extent to which they are willing and available to be involved in public programming, for e.g. giving talks, facilitating workshops, speaking with media and attending the opening
adapt artwork where required in consultation with curator and touring organisation
be available to repair work if damaged in transit