Commissioning and Funding
Checklist
STAGE | COMMISSIONER AND/OR | ARTIST |
1. Artist Selection | Initial community consultations Appoint public art coordinator, consultant or curator Identify the optimal commissioning model for the project Prepare the artist brief Embed accessible communication approaches Seek relevant approvals Distribute EOIs Develop artist contracts Establish selection panel Coordinate selection panel review of EOIs, artist interviews, artist shortlist selection Contract artists for concept design phase Evaluate concepts and select artist to be commissioned Plan access provisions Execute contract agreement for artist to undertake development, install and deliver artwork | Review EOI Check insurances Prepare submission Seek feedback if unsuccessful Articulate access needs Review, negotiate and sign contract |
2. Project Development | Pay artist first project milestone on signing of contract Finalise project budget Work with artist to develop the concept into a feasible artwork with an anticipated design life Brief design and construction team and internal stakeholders to collaborate with the artist Provide a detailed design package with necessary elevations and documentation Approve artwork design, engineering and procurement | Examine scope Articulate access needs Agree on project timelines Prepare detailed artwork budget Submit invoice Consult stakeholders Engage subcontractors Prepare detailed designs, material samples and prototypes Risk evaluation and initial structural certification of design Regular reporting to Commissioner Communicate any project delays or necessary variations |
3. Fabrication, | Payments as per agreed schedule Evaluation of completed artwork, assessment of defects Review of Structural Certification Confirmation of installation time-frames Prepare site for installation Attribution plaque installed Maintenance Manual or Plan approved Structural Certification complete Final payment, including Defects Liability Provide access information Promote the project, and properly acknowledge the artist | Detailed design package and shop drawings completed Provide all fabrication details and specialist fabricators to be used and final artwork budget Progress reports to accompany payment milestones Structural review of artwork Site evaluation and safe work method statements, accessibility statements etc. Confirmation of installation time-frames Transport and install the artwork Approve attribution signage Provide final certifications – Structural, Australian Standards, warranties Preparation of Maintenance and Conservation Plan Rectify defects Invoice for final payment |